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How To Write Condolence Letter To Your Loved One

how to write condolence letter

How To Write Condolence Letter To Your Loved One

Typically, condolence letters are written when a person is inclined to give some sort of support to the grieving family of the deceased. The sympathy letter must assertively express the remorse of the sender regarding the loss. Though it may not seem like much but these small gestures of manifesting sympathy and support helps the grieving family to inflict the pain of the diminution.

Why is it better to write a condolence letter rather than just buying a sympathy card?

Some folks may argue if giving a sympathy card is more facile than doing the labour work and writing out a letter. Writing out a letter exhibits more greater impact than just delivering a sympathy card because it actually signifies the efforts and the time you put into implementing the condolence letter for the bereaved family.


Writing sympathy letters seems like a difficult task but it’s because an array of factors are to be considered prior to writing a condolence letter. The letter must be of an empathetic and compassionate tone that exhibits your comprehensive love and support.

how to write condolence letter

Aspects to consider before writing a Condolence letter

  • Concede the loss and designate the deceased by their name.
  • Enunciate your sympathy and your dismal towards the loss.
  • Reflect some the deceased’s special qualities and accomplishments.
  • Encompass your beloved memories with the deceased.
  • Conjure up the bereaved of their personal stability and victories.
  • Proffer to support in any substantial way possible.
  • Conclude with a blessing and an empathetic articulation.

Guidelines for writing a Sympathy letter

Introductory Thoughts/Phrases:

  • It is with so much grief that I’m standing here to talk about my beloved friend
  • I was immensely saddened to hear that
    had died and left all of us. He was the kindest person I knew.
  • I was disheartened to hear the news of
    __’s death. I wish his soul may rest in peace.
  • I would like to express my heartfelt condolences on the sudden passing of your daughter. I just wanted to let you know that my thoughts and prayers are with you.
  • I am so sorry to hear about your mother. Though I haven’t actually met her, but her victories as an Army General are known and appreciated by countless people.

Sympathy Quotes:

  • “Those we love and lose are connected by heartstrings into infinity.”
  • “When you lose someone you love, you gain an angel you know.”
  • “Say not in remorse that she is not with us anymore, but with gratitude that she was.”
  • “While she was here, though for a short time, she created an eternity full of memories.”
  • “Peace I leave with you; my peace I dDeliver to you.”

Memories/ Special thoughts on Funeral :

  • I remember your son when he was younger. He and my daughter used to play hide-and-seek all the time, and
    __ sometimes hid under the table of my house and I remember that pure, innocent giggle of his.
  • I still remember when I first met him. It was at a library, he was wearing a beige shirt with tiny checks on it and blue pants. That day we both happened to buy the same Jane Austen’s book at the same time. That’s when I knew I had found the love of my life.
  • She was such an innocent soul. I remember how engaged she was in helping the needy that she never cared about herself. She just wanted happiness for those stricken with poverty.
  • I still recall those days when he used to take leave from the office just so he could spend more time with his family. I remember him teaching how to ride a bicycle to his little daughter. He was a good father.
  • He was one of the best players of our team. I miss how when he scored a goal, the whole school used to cheer for him. He was our star player.

Closing Thoughts/ Phrases on Funeral:

  • With heartfelt sympathy from our side.
  • May God bless and provide for this family.
  • We miss him and our thoughts and prayers are with you.
  • May her soul rest in peace.
  • With my ample condolences, I wish you all well.
  • She will always be in my thoughts. God bless you all.


  • Don’t talk about the unhealthy lifestyle of the deceased if they might have one or even if that must be the reason for the tragic loss. It’s disrespectful.
  • Don’t presume what the family must be feeling. Rather than relating to it, like, “I understand what you might be going through”, is just not appropriate. Remember, this is not about you.
  • Don’t try to reason it out by saying “it’s God’s will’ or “everything happens for a reason”. Everything does not need to be justified and secondly, not everyone has the same religious beliefs.

Sympathy Letter Format or How to write condolence letter.

Formal Condolence Letter Format:

Dear (the recipient),

Address (of the recipient),

Address the deceased by their name and concede the loss from the Company’s side. Express your condolences for the grieving family.

Highlight some of the traits of the deceased that his colleagues and employees most appreciated, and mention how his presence is missed.

Finally, extend your sympathy towards the bereaved family.


(the sender’s address)

(the sender)

Informal Condolence Letter Format:

Dear (the recipient),

Address (of the recipient),

Address the deceased by their name and concede the loss from your side. Manifest your empathy for the bereaved family.

Contemplate the deceased’s good qualities and reflect upon the bond and the memories you shared.

Bestow to help the grieving in any particular way. And, remind the grieving family of their strengths.

Finally, wish them well and express sympathy and love.

With love,

(the sender)

Address (of the sender)

Sympathy Letter Examples

Condolence letter for a Friend:

41, New Kasidih,

Park Street road,


Dear Mrs. Smith,

I am writing this letter with so much sadness in my heart. I feel so devasting to hear that Beck, one of my closest friends, has passed away. I can hardly imagine what you all must be going through in such a difficult phase, but all I want you to know is that my thoughts and prayers are with you all.

I remember those days in high school when we first became friends. I always admired her for her confidence, no matter what she did, she did with confidence. And, in those days she used to teach me how to speak confidently for a declamation. I’ll always be indebted to her for how much she has given to me.

I know this is a very stressful time for you and your family, but, I’d be obliged to help and support you in any way possible.

Beck will always be in my thoughts and prayers. May God bless you all.

Thanking you,


2, Windmill Apartment,

Park Street road,


Condolence Letter for an Employee:

25, June Towers,

Cape Town,


Dear Mr. Watson,

I would like to express of behalf of William Group of Industries, our deepest condolences on the loss of one of our best employees, Joe Watson.

Majority of us knew Joe personally for his great sense of humour and we all appreciate him for his strong work ethic and punctuality.

Again, we augment our chasmic sympathy to you and your family during this phase of mourning.


William Group of Industries.

William Estate,

Cape Town,


This is a good example of Sample Letters of Sympathy or how to write condolence letter. You can vist for Condolence flower or sympathy flower to another page.

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